Terms & Conditions:
B2C Hosted Program


Effective: May 14, 2024

As a registered B2C Business attendee or participant (“you”) in European Blockchain Convention Hosted B2C Business Program (the “Program”), you hereby agree to these terms and conditions (collectively, this “Agreement”) with SABANA LABS S.L.(“European Blockchain Convention” or “we”). If you are completing registration on behalf of another person or individual, you represent and warrant that you have made the attendee or participant aware of this Agreement and that he/she/they has/have accepted this Agreement.

  1. Free Ticket: The Program provides each B2C Business attendee that qualifies for the Program and complies with this Agreement to receive one (1) complimentary ticket to attend European Blockchain Convention (the “Event”).

  2. Qualifications: To qualify for the Program, individuals must: (a) be responsible for purchasing or evaluating technology for their companies, and (b) commit to engaging in up to four (4) 15-minute in-person meetings with participating sponsors as facilitated by the Program, which are based on a double opt-in process (meaning both parties must agree via the App to attend each onsite meeting) so that they are useful to everyone.

  3. Meeting Times: You commit to being available for all four (4) 15-minute in-person meetings on Wednesday September 25th, and Thursday September 26th of the Event until you receive your final schedule immediately prior to the Event. Your final set of four (4) 15-minute meetings per day may be spread across various points of the four hours of dedicated time blocks for Program meetings, and they may not be back-to-back.

  4. Travel Arrangements: Travel and accommodation arrangements for attending the Event are the responsibility of the attendee.

  5. Programme Participation: We will contact you prior to the Event to arrange your meetings. You agree that you must use the App to complete this process by our stated deadlines and follow the requirements included in our outreach regarding the Program, including (a) completing a short survey with questions about your company and job role, (b) participating in a double opt-in process to select sponsors for potential meetings, and (c) adding meetings to your calendar. If you fail to complete the process of arranging your meetings via the App by our stated deadlines, you will automatically be deemed a cancellation for participation in the Program and you will be subject to the cancellation terms in Section 8 below. Following the Event, you agree to provide post-event feedback on the Program and each meeting. You understand your commitment to participate in the Program is important to the overall success of the Event and we rely on your commitment, and by committing to the Program you agree to respond to all our requests within our stated deadlines and perform actions consistent with the requirements included in our outreach regarding the Program. Unresponsiveness or inaction to our stated deadlines and other requirements included in our outreach to you may result in (i) you being placed on a blacklist that will prevent you from qualifying for the Program or attending the Event for one or more future years, (ii) the cancellation fees outlined herein.

  6. One-to-One Meetings: We cannot accommodate requests to merge meetings with other individuals from your organisation who are also participating in the Program. If multiple individuals from your organisation are enrolled in the Program, each person must complete their own set of up to four (4) one-to-one meetings to qualify. If you are unable to attend your meetings alone for any reason, you will be determined ineligible for the Program. If you are scheduled for fewer than four (4) meetings, you are only obligated to attend the number of meetings specifically assigned to you.

  7. Failure to Complete Meetings: If you complete the Program registration process via the App and schedule your meetings by the stated deadlines, pick up your European Blockchain Convention badge onsite or otherwise attend the Event, but do not complete or attend at least fifty percent (50%) of your scheduled meetings: (a) we will not be responsible for any costs associated with your travel or hotel, (b) your credit or debit card will be charged full price for your Event ticket at the rate set forth on the European Blockchain Convention website at the time of the Event per the authorisation you agree to below, and (c) you may also be placed on a blacklist (in our sole discretion) that will prevent you from qualifying for the Program for one or more future years.

  8. Cancellation & Substitutes: If you are approved for the Program but find yourself unable to participate, even though you are still with your organisation, you must either propose one or more replacements from your organisation to attend in your place or inform us in writing of your cancellation at least two (2) days before the Event. Acceptance of any substitute is subject to our prior approval via email. Failure to secure an approved substitute before the Event, or if you’re otherwise considered to have cancelled according to Section 5 of this Agreement, may result in your placement on a blacklist, disqualifying you from participating in the Program for one or more future years. Furthermore, if you cancel your participation in the Program at any point prior to the Event and are no longer able to attend the Event or send an approved substitute from your organisation as your replacement to participate in the Program on your behalf, or you are otherwise deemed a cancellation by us in accordance with Section 5 of this Agreement, then European Blockchain Convention reserves the right to charge your credit or debit card per the authorisation you agree to below a one-time cancellation fee of two hundred and fifty euros (€250). If you fail to either suggest one or more substitutes from your organisation as your replacement in the Program or notify us in writing of your cancellation at least two (2) days prior to the Event, we reserve the right to charge your credit or credit card the full price for your Event ticket at the rate set forth on the European Blockchain Convention website at the time of the Event per the authorisation you agree to below.

  9. Notice of Employment Change: If you (a) are no longer employed by, or (b) become aware prior to the Event that you will no longer be employed at the time of the Event or after the Event by the B2C Business company based upon which you were approved to participate in the Program, you must let us know immediately upon your becoming aware so that we can cancel your participation in the Program. In such cases, you will immediately no longer be deemed qualified to participate in the Program. Failure to notify us may result in you being placed on a blacklist that will prevent you from qualifying for the Program for one or more future years. At all times, including following the Event, we reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.

  10. Credit Card Details: You agree that you must provide your credit or debit card information to successfully register for the Program, and in connection therewith you hereby authorise European Blockchain Convention (and/or its designated third-party service providers) to process a €1 charge on your credit or debit card as part of your Event ticket and Program registration. You also hereby authorise us to (i) charge the full price of your Event ticket at the rate set forth on the European Blockchain Convention website at the time of the Event to your credit or debit card if you do not complete your scheduled meetings as described in section 7 above, or (ii) charge the cost of any cancellation fees to your credit or debit card as described in Section 8 above.

  11. Information Sharing: European Blockchain Convention reserves the right to share any information you provide to us with participating sponsors at various stages of the Program process. Notwithstanding the foregoing, we may share your name, company name, title, and email address only after the event with those participating sponsors that you met with and/or were scheduled to meet with as part of the Program. Furthermore, the European Blockchain Convention is committed to protecting the privacy of its attendees and participants in the Program.

Qualification for the Program is determined solely by the European Blockchain Convention and may be revoked at any time (without notice to you). By completing registration, you agree to this Agreement. Any and all rights not specifically granted under this Agreement by the European Blockchain Convention are hereby reserved by the European Blockchain Convention.